CUPS is what its name says: a common UNIX printing system. It is aimed at providing a common printing interface across a local network, masking differences among the printing systems on each computer. I am not sure that such a system is needed in a pure Linux environment, where the standard Berkely LPD provides this functionality, but CUPS does provide interactivity with SMB and Windows printers. CUPS also allows dynamic printer detection and grouping.

CUPS is licensed under the GPL by a company called Easy Software Products. Besides providing CUPS itself as free software, the company also provides commercial add-ons and support. You can get CUPS from www.cups.org, and it is available as an RPM package for most distributions. I've seen it for Mandrake, Red Hat and SuSE.

CUPS can be seen as a replacement for the LPD printing system. It replaces the lpr command with its own and the LPD printer drivers with its own versions. However, CUPS is similar to LPD in that it uses PostScript as its underlying language for page descriptions. Linux (and UNIX) programs don't know the difference between CUPS and LPD.

CUPS contains a list of printer drivers that include most printers with a parallel port, USB and even serial connections. A note about serial connections: connecting a printer with a null-modem serial line is slow and more difficult to set up than a parallel line. But, it is sufficient for a matrix printer--for bulk printing or multiple copies--and makes an easy way to build a print server from a pile of older hardware. A hint to schools!

CUPS shares a characteristic with Windows systems that is not too common in the UNIX world: it broadcasts the printers available on the local computer to all other computers on the network. In this way, every computer on the local IP segment gets to know in real time which printers are available and what the status is for each one. Naturally, this characteristic is configurable. You can tell CUPS, in the cupsd.conf configuration file, if it should broadcast, where to broadcast to and how often the information should be refreshed.

A printer group, called a "class" in CUPS, is a group of printers that appears as a single printer to user programs. For example, you could create a group called ColorPrinters that included all your color printers. A user then could tell his program to print on printer ColorPrinters, and the output would be on one of these printers. Which printer would depend on user rights or which printer currently is available.

The fact that a printer is a member of a group does not mean, in itself, that users cannot use that printer directly. At CUPS access control level, however, you can make individual printers reject jobs while groups accept them. The end result is users can use printer groups, not printers. It depends a bit on the policy on printer use you intend to implement.

I have a workshop with five computers running Linux, all running CUPS. When changing a printer on one of them, I take the old printer off of CUPS and put in the new printer by using the CUPS Web interface, all in under 30 seconds. That is all the configuration required; the other computers get their default printing routes updated in another 30 seconds. It takes less than one minute for the whole change--less time than a laser printer takes to warm up.

For my school network, I like to provide:

Most of these printers hang off Windows boxes and would be available directly for other computers under Windows. However, by providing them through CUPS on a central bridge/router, I:

To use a Windows printer under Linux or the other way round, you need to have a Samba server working. Set it up and test it before going on. As a normal user, try viewing your home directory on the Linux computer from a Windows box. Remember to turn password encryption on in /etc/samba/smb.conf if you are using Windows 98 or a more recent version.

CUPS can use printers shared from computers under Windows and network printers using the SMB protocol. You configure a "Windows printer using Samba". Basically, all you have to tell CUPS is the address of the printer, as in smb://server/printer.

Windows can use a CUPS printer shared by Samba. Proceed in the normal way to share your printers with Samba; that is, do not do anything. Your printers generally are shared by default. If this is not the case, edit smb.conf to create the necessary share. All the Samba share options are applicable, because Samba treats a CUPS printer in the same manner as it does an LPD printer.

Network printers, a printer with a network interface that doesn't need a host computer to be made available to the network, can use any of a variety of protocols:

In the first two cases, proceed as with a printer hosted by a computer. In the third case, you probably are at a dead end. This happened to me with a Lexmark: I ended up sharing it from a Windows box.

There are two ways to configure CUPS. One is to edit the configuration file /etc/cups/cupsd.conf. The other is to sue a classic Web-based interface that you can access on port 631. This method is similar to the Web-based configuration of many network-capable printers and should be intuitive for all.

Generally, you can access the Web interface only from the localhost interface, not from other computers. However, you can change this by changing the following lines in the configuration file cupsd.conf and restarting CUPS:

<Location />                   # this location is the main screen
Order Deny, Allow
Deny From All
Allow From 127.0.0.1           # allow configuration from local host
Allow From 192.168.1.*         # allow configuration from any machine
                               # on the 192.168.1.0/24 subnet
Allow From mybox.mydomain      # this is my desktop on another segment
</Location>

You also can specify one by one which menu items, called Locations in CUPS terms, are accessible from any particular IP address. This doesn't mean that other computers will not be able to connect to the server; they simply won't be able to access contents.

If your Linux box is acting both as a print server and a bridge between two or more IP segments, you also can specify on which network interfaces it will listen for requests:

Listen 127.0.0.1:631		# Should already be there
Listen servename:631		# Add your server name here
Listen 192.168.1.1:631		# You can also use your IP address

In the above example, the Web interface is visible through my eth0 interface with IP address 192.168.1.1, but not through the eth1 interface with IP address 172.16.0.1 .

Although user identification is required through basic login/password authentication, note that you can use SSL to connect to the Web interface using HTTPS. This also is relatively easy to configure in the cupsd.conf file.

The Web interface comes with a comprehensive help system with plenty of documentation about what CUPS is and how to configure it.

Copyright (c) 2003, Alan Ward. Originally published in Linux Gazette issue 90. Copyright (c) 2003, Specialized Systems Consultants, Inc.